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City, Bristol Pertemps Bristol Commercial
Facilities Manager

The client:

Our successful client in the construction industry has an excellent opportunity for a Facilities Manager who will be based the Bristol office alongside the administration team.

This is a full time, permanent position and you will be working from 9.00AM to 5.00PM Monday to Friday (35 hour a week contract).

A salary of £35,000 - £40,000 per annum (depending on experience) is on offer, as well as great company benefits including 25 days holiday, increasing with years of service, holiday purchase scheme, annual company bonus scheme, pension scheme and life insurance, office parking and cycle to work scheme so you are very well looked after from an employee perspective.

The role:

As the Facilities Manager, you will be responsible for property, health and safety, car fleet and legal administration for the group. The role reports to the IT Director based in the Bristol office.

This role will cover a broad spectrum of duties as listed below and requires an enthusiastic, proactive and professional person who can communicate effectively and is confident with decision making.

Main Duties:

Bristol Office
- Manage the maintenance and cleaning of Bristol office, car park and garden including the fire and security alarms and the heating system
- Provide cost estimates of upcoming works for the annual budget and organise scheduled works in line with the agreed budget and survey
- Obtain competitive quotes from contractors for all works
- Liaise / build relationships with contractors for emergency call-outs
- Liaise with Health & Safety Officer to identify Health & Safety issues as they arise during maintenance works and ensure contractors work safely
- Obtain electrical test certificates for any electrical works
- Manage the part-time Handyperson to ensure their duties are completed correctly

Group Health & Safety

- Responsible for Health and Safety in all offices ensuring the contents of the H&S folder is updated and assessments are conducted in each office annually
- Keep the Group Health and Safety Policy up to date and ensure that it is reviewed and signed by the Group Directors annually and published on the intranet
- Keep up to date with H&S developments, take actions and amend our documents and risk assessments accordingly
- Review all Risk Assessments annually
- Arrange Fixed Wiring Tests (5 years) and bi-annual PAT tests for all offices
- Engage external consultants when required for complex Risk / Fire Risk Assessments
- Work with HR to ensure appraisal forms and local and company inductions for new staff are up-to-date and cover the necessary areas including fire safety procedures, manual handling and DSE
- Oversee First Aid arrangements

Group Office Administration

- Plan, budget and manage office fit-out and refurbishment works nationally when required
- Ensure all offices are managed and maintained to the correct standard
- Ensure appropriate levels of insurance for all aspects of the business
- Procurement of office supplies including utilities, stationery, refuse and office furniture
- Review and authorise all overhead costs relating to the above
Car Fleet Management
- Update the insurance database for company and managed car scheme cars
- Arrange the purchase or sale of company cars as necessary
- Ensure all company owned cars are fully maintained and serviced, organise & approve repair costs
- Manage the insurance claims and report on the claims level
- Arrange short term lease cars for new starters
- Liaise with our managed car scheme lease provider on lease arrangements
- Communicate financial reviews of the Managed Car Scheme with employees

Legal Administration
- Administer the group company properties including leasehold and freeholds reporting to Group Directors on lease dates
- Responsible for HMRC Rating Valuations, appeals and liaising with Rating Consultants to appeal against rating valuations
- Keep company policies up to date to match developments in legislation
- Assisting Directors in managing disputes and complaints
- Packaging & Waste reporting for the group

Ideal Candidate:
Essential
- Previous experience in a facilities management role
- Experience of dealing with builders and allied trades (preferred)
- Physical ability and willingness to use ladders, internally and externally to reach roof areas
- Ability to understand and interpret legal terminology, talk to lawyers, understand leases and property terminology
- Ability to write to a high standard in business English, including policies and semi-legal letters before involving lawyers
- Health & Safety basic training e.g. IOSH Managing Safely
- Clean driving licence

Desired
- Genuine desire to keep abreast of legal and business developments
- Health & Safety advanced training

Hopefully the above has ticked all of your boxes, in which case, please click on apply or send your CV to